Privacy & Cookie Policy

How we handle your personal data and use cookies on this website.

Legal review required. This is a template privacy policy. It must be reviewed and approved by the legal team of the GUIDE-AI coordinator institution before the website goes live.

Last updated: [Date]

1. Data Controller

The data controller for this website is:

[Coordinator Institution Name]
[Address]
[City, Postcode, Country]
Email: contact@guide-ai-project.eu

2. What Data We Collect

This is a static informational website. We do not operate any user accounts, forms with personal data submission, or newsletter subscriptions directly through this site.

The following data may be collected automatically by our hosting provider (GitHub Pages) and any analytics tool we use:

  • IP address (anonymised or truncated)
  • Browser type and version
  • Operating system
  • Pages visited and time of visit
  • Referring URL

If you contact us via email, we will process the personal data included in your message solely to respond to your enquiry.

3. Legal Basis for Processing

We process server log data on the basis of our legitimate interests (Art. 6(1)(f) GDPR) in ensuring the security and proper functioning of this website. Email enquiries are handled on the basis of your consent (Art. 6(1)(a) GDPR), implied by your decision to send us a message.

4. Data Retention

Server access logs are retained for a maximum of 30 days unless required for security incident investigation. Email correspondence is retained for the duration necessary to handle your enquiry, and up to 12 months thereafter.

5. Your Rights

Under the GDPR, you have the right to:

  • Access the personal data we hold about you
  • Rectification of inaccurate data
  • Erasure of your data ("right to be forgotten")
  • Restriction of processing
  • Data portability
  • Object to processing based on legitimate interests
  • Lodge a complaint with your national data protection authority

To exercise any of these rights, contact us at contact@guide-ai-project.eu.

6. Third-Party Services

This website is hosted on GitHub Pages (GitHub, Inc., a Microsoft subsidiary). GitHub's privacy policy is available at docs.github.com.

7. Cookie Policy

What are cookies?

Cookies are small text files stored on your device by your browser. They are widely used to make websites work efficiently and to provide information to the site owner.

Cookies we use

This website uses only essential cookies that are strictly necessary for the site to function:

  • cookieConsent — Stores your cookie consent preference (localStorage). Duration: persistent until cleared. No personal data transmitted to servers.

We do not use tracking cookies, advertising cookies, or social media cookies.

Managing cookies

You can control and delete cookies through your browser settings. Disabling essential cookies may affect the basic functioning of this website. For guidance on managing cookies, visit allaboutcookies.org.

8. Changes to This Policy

We may update this policy from time to time. The date at the top of this page indicates when it was last updated. We recommend checking this page periodically for changes.

9. Contact

For any privacy-related questions, contact the Data Protection Officer (or equivalent contact) at:

contact@guide-ai-project.eu